22 November 2016
To: All ATRA Members
Notice is hereby given that the 3rd Annual General Meeting will be held at James Cook University Singapore on Thursday, 19th January 2017 at 9:00am.
The preliminary agenda for the meeting is as follows:
Meeting called to order.
Address by ATRA President.
To review and adopt the Minutes of the 2nd AGM held at the Lyceum of the Philippines University (LPU), Manila, Philippines on Friday, 22nd January 2016 at 10:00am.
To review and adopt the Annual Report 2016 of the Committee on the working of the Association.
To receive and adopt the Treasurer’s Report and Audited Accounts of the Association for the year end 31st December 2016.
To dissolve the current Board of Directors and appoint the Election Moderator
To elect members to the ATRA Board for the Year 2017 - 2018
Update on the application of CSO (Civil Society Organization) Status for ATRA with the ASEAN Secretariat
ATRA growth (institutional memberships, research initiatives, organization of scholarly events)
To deal with any other matters of which notice must given not less that two (2) weeks before the AGM.
With reference to item 10 of the agenda above, all members are kindly requested to inform the Secretariat, in writing, any motions for discussion that they wish to raise during the meeting. Kindly take note that motions for discussion must reach the Secretariat by fax (+60356295522), e-mail (firstname.lastname@example.org ) or to the address above on or before 1.00 pm on 2nd January 2017.
By order of the Committee
Each Institutional Member shall have the equivalent of five (5) votes. Individual Members shall be entitled to one (1) vote. The Chairman of the AGM shall have a casting vote. (Ref. Clause 11.2 of the Constitution)
If a Member in benefit is not able to attend the AGM, he/she may appoint an official representative who need not be a member of the Association. However, this representative is only allowed to voice concerns and proposals on behalf of the member but shall not have any mem rights. (Ref. Clause 11.7 of the Constitution)
The members shall send nominations for the election of office bearers, proposed amendments to the Constitution and motions for discussions at the meeting to the Honorary Secretary-General not later than twenty- one days from the date of the preliminary notice of the AGM. (Ref. Clause 11.9 of the Constitution)
All proxy forms must be deposited at the Association’s Secretariat not less than 48 hours before the time for holding the Annual General Meeting or any adjournment thereof