To: All ATRA Members
Notice is hereby given that the 4rd Annual General Meeting will be held at Prince of Songkla University, Phuket Thailand, Building 2, Fuangfa Room (Level 2) on Sunday, 28th January 2018 at 3:30pm.
The preliminary agenda for the meeting is as follows:
Meeting called to order.
Address by ATRA President.
To review and adopt the Minutes of the 3rd AGM held at James Cook University on Thursday, 19th January 2017 at 9:00am.
To review and adopt the Annual Report 2017 of the Committee on the working of the Association.
To receive and adopt the Treasurer’s Report and Audited Accounts of the Association for the year end 31st December 2017.
To elect members to the ATRA Board for the Year 2017 - 2018
Annoucement of CSO (Civil Society Organization) Status for ATRA
ATRA growth (institutional memberships, research initiatives, organization of scholarly events)
To deal with any other matters of which notice must given not less that two (2) weeks before the AGM.
With reference to item 10 of the agenda above, all members are kindly requested to inform the Secretariat, in writing, any motions for discussion that they wish to raise during the meeting. Kindly take note that motions for discussion must reach the Secretariat by fax (+60356295522), e-mail (firstname.lastname@example.org ) or to the address above on or before 1.00 pm on 29th December 2017.
By order of the Committee
Prof Datuk Seri Dr. Victor Wee
Each Institutional Member shall have the equivalent of five (5) votes. Individual Members shall be entitled to one (1) vote. The Chairman of the AGM shall have a casting vote. (Ref. Clause 11.2 of the Constitution)
If a Member in benefit is not able to attend the AGM, he/she may appoint an official representative who need not be a member of the Association. However, this representative is only allowed to voice concerns and proposals on behalf of the member but shall not have any mem rights. (Ref. Clause 11.7 of the Constitution)
The members shall send nominations for the election of office bearers, proposed amendments to the Constitution and motions for discussions at the meeting to the Honorary Secretary-General not later than twenty- one days from the date of the preliminary notice of the AGM. (Ref. Clause 11.9 of the Constitution)
All proxy forms must be deposited at the Association’s Secretariat not less than 48 hours before the time for holding the Annual General Meeting or any adjournment thereof